Responses that are not archived disappear from any hierarchical view (are orphaned) but they still exist and use space in your mail file. Some of the applications for which you create archives have hierarchical views. Preventing orphaned response documents when archiving.To create an archive, you must set Archive preferences.Ĭreating and managing mail archives includes creating an archive file, restoring a document from an archive, viewing the archive files and viewing the archive log file. You archive documents to manage the size of your mail file. You can create mail rules to act automatically on new messages you receive that meet certain conditions. You can set up your mail application to filter new mail you receive, and to control junk mail, such as bulk messages and spam messages. You can encrypt and digitally sign messages you send. You can create tables in an email, calendar entry, to do item, or notebook page by using the formatting toolbar. If your organization uses HCL Connections, you can manage and share links to files without leaving your inbox. You can attach one or more files to a document, and you can save attachments that are sent to you in messages. The automated reply tells people who send you mail that you are out of the office, and tells them when you will return. You can set up an out-of-office message so that people who send you mail while you are away from the office receive a reply automatically. Organizing your inbox includes using folders to organize messages, marking messages as read or unread without opening the message, flagging messages for follow up and other organizational tasks. When you are not connected to the Internet, you can work offline and create, send, reply, and forward mail all of your outgoing messages are sent when you go back online. You can use mail to electronically communicate with coworkers, friends, and family. Prior to sending a mail message, you have the option of specifying delivery options, attaching one or more files to a message, saving a message as a draft for review at a later time, and other options.
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